Sensitive Canadian document found on rainy streets

Friday, August 15, 2008 

A sensitive Environment Canada document was found wet on an Ottawa street by someone who gave it to the CBC today.

The 131-page document was found on Castlefrank Road in Kanata, Ontario in a rain-stained, tire-marked brown envelope by a passerby.

The document which had the stamp Protected B on every page detailed various security vulnerabilities of the NEMISIS database which is used by officers to track and prosecute environmental law-breakers. If someone were able to shut the system down, or hack inside and delete or corrupt the information, it could affect the prosecution of the lawbreakers.

The database was unveiled in 1999 as the National Enforcement Management Information System and Intelligence System. However, on the document, it referred to the database as National Enforcement and Emergency Management Information System and Intelligence System, adding the words "and Emergency" to the name.

Protection B documents are the second lowest grade of classified government documents. Environment Canada spokesperson Julie Hahn said they apply to letters of complaint, criticism or injury, research or scientific notes and findings that don`t have any conclusion, and Treasury Board letters, agendas and minutes that don`t deal with subjects of national interest.

Environment Minister John Baird has asked government officials how such documents that are supposed to be stored in "approved security cabinets" wound up on the street.

"I'm told two things: that it's neither classified nor secret and that it's stuff that could be available under access to information," Baird said.

Environment Canada spokeswoman Sujata Raisinghani told CBC News the department will look into the incident.

"We take document security seriously," she said, but refused to give any more details about how the papers came to be on a road.

Paul Dewar, an Ottawa New Democrat MP, said the combined security lapses raise serious questions about the government's ability to secure sensitive documents.

Dewar says that bureaucrats of the Conservative government have complained to him about document security to the point that they can`t share the information with their own colleagues. However, when a government document has been found on the streets, the government then says it wasn't particularly sensitive.

"This government is so consumed with control of information and secrecy yet they don't seem to be able to get the fundamentals right," Dewar said.

The incident is a reminiscent of two other incidents.

In March, a bundle of blueprints for a new headquarters for the military's counterterrorism unit were found stuffed in the trash on a downtown street.

In May, Maxime Bernier was forced to resign as Foreign Affairs minister after it became known that he left sensitive documents at the apartment of his then-girlfriend Julie Couillard who had ties to the Hells Angels biker gang.

Sources

• "Sensitive government document found on rainy Ottawa street" — CBC.ca, August 15, 2008
• "Document found on street not secret, say feds" — The Canadian Press, August 15, 2008
• "Environment Canada security report found on street" — Toronto Star, August 15, 2008
• Peter Zimonjic. "MP calls for probe into misplaced documents" — Edmonton Sun, August 16, 2008